Executive Secretaries and Executive Administrative Assistants
Executive administrative assistants provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. They also train and supervise lower-level clerical staff.
The Executive assistant secretary performs daily tasks like managing and maintaining executives' schedules, Making travel arrangements for executives, and preparing invoices, reports, memos, letters, financial statements, and other documents using word processing, spreadsheet, database, or presentations software. The Executive secretary job description includes coordinating and directing office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives and answer phone calls and direct calls to appropriate parties or take messages.
The executive assistant secretary must hold knowledge of administrative and office procedures & systems and business & management principles involved in strategic planning, resource allocation, human resources modelling, leadership technique, production methods, and coordination of people and resources. The executive secretary's salary will range in seven figures and further depend on one’s skills and experience.
To be successful in the career path of executive administrative assistant, you need skills like active listening, understanding written sentences and paragraphs in work-related documents and, actively looking for ways to help people. For these occupations, you need training from vocational school, work-related skills, knowledge, and experience.
Qualifications
Every career requires an element of study and academic qualification, and there can be several study routes and pathways you can take. In following any academic pathway you will study subjects that contribute to the specialised knowledge required to achieve your career goals. These qualifications provide a future employer with the evidence that you have the desired knowledge, understanding and experience of their industry, so it’s important to consider the various types of qualifications available to you and to understand how they can boost your career and create opportunities for you.
- B.A. Office Management
- B.Com Secretarial Practice
- B.Com Office Management and Secretarial Practice
- BBA Office Management
- ITI Course Office Assistant
Tasks
- Manage and maintain executives' schedules.
- Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
- Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
- Open, sort, and distribute incoming correspondence, including faxes and email.
- File and retrieve corporate documents, records, and reports.
- Greet visitors and determine whether they should be given access to specific individuals.
- Prepare responses to correspondence containing routine inquiries.
- Make travel arrangements for executives.
- Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.
- Compile, transcribe, and distribute minutes of meetings.
Progression Routes
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